Finance and Programs

One plate. Six fields. The name writes itself.

The Grant Name stays the short business and reporting code in NetSuite. Country, funding source, award year, project, phase, and component are structured fields. The plate is generated so Finance and Programs can read the same code without memorizing formatting folklore.

YEM-BHA-2024-YEMLI-P03

Compose

Build the grant name

Pick the fields. The plate, description, and external ID update together. Phase and component are omitted when they are none.

Country Funding source Award / funding year Project Project phase Grant component

Award year is not the start date. COL-LDS-2023-SSIASUD is a 2023 award that started operationally on 15 Jan 2024. Changing the start date must not rewrite the code.

Grant Name
Grant Description
External ID

Normalize

Rewrite a messy name

These are real NetSuite names. Click one to stamp the standardized plate.

Do not mix these

Phase is later. Component is beside.

Phase

A later iteration of the same project family. Roman numerals leave the acronym and become P##.

YEM-BHA-2022-YEMLI YEM-BHA-2023-YEMLI-P02 YEM-BHA-2024-YEMLI-P03 MDG-BHA-2023-ARISE-P02 COD-BHA-2022-BUREKA-P02 LBN-LDS-2025-STAND-P03 COL-VCF-2026-UMC-P02

Component

A parallel subdivision of the same award. 202E and ITSH are not part of the project acronym.

COD-BHA-2023-TUDIENZELE-202E COD-BHA-2023-TUDIENZELE-ITSH MDG-FFP-2019-FIOVANA-202E MDG-FFP-2019-FIOVANA-ITSH

Both

A grant can carry a later phase and a component: COD-BHA-2027-TUDIENZELE-P02-ITSH.

Reporting

Show a project family

Filter without parsing text inside the code. M25P and CGPP are the same project across countries. YEMLI is the same project across years.

Characters

Safe for NetSuite, CSV, and filenames

Allow A-Z, 0-9, and hyphens.

Avoid spaces, slashes, parentheses, Roman numerals, and mixed capitalization. Descriptive private-grant titles such as “Health System Strengthening (HSS) project.” are not grant codes.